Privacy Policy
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As a valued partner to both independent insurance agents and insurance agencies, Vertex facilitates a seamless process for product marketing and distribution.
Privacy Policy
AskVertex.com, operated by Vertex Brokerage Group, LLC (collectively, “VertexBrokerageGroup,” “We,” “Us,” or “Our”) believes it is important for You, as the user of this Site and Services, to know and understand how Our website collects and uses Your information, and the steps We take to protect Your privacy. Please read this privacy policy carefully.
Please note that this privacy policy only applies to this Website, https://vertexbrokerage.com (also referred to as “Site” or “Website”). By accessing this Website and/or using Our Services, You agree to abide by this Privacy Policy and Our Terms and Conditions.
Information You Provide and How We Use It
VertexBrokerageGroup uses this Site to collect two (2) kinds of information: personally-identifiable information and non-personally-identifiable information.
Personally-identifiable information:
When You use Our Site and Our Services, You are authorizing the sharing of Your inquiry and Your personally-identifiable information with other businesses that provide services that match Your inquiry or may provide other valuable services to You. The personally-identifiable information We collect may include but is not limited to:
Name
Address
Email address
Phone number
Demographic information
Health information
Other financial information that you may provide
Non-personally-identifiable information:
While You are visiting this Website, Our hosting service will automatically track information that may include but is not limited to:
IP addresses
Referral information
Browser details
Number of page views
Number of repeat visits
Internet Service Provider
Region or geographic location
While using our Site and Services, you may be prompted to enter personal information and consent to be contacted by VertexBrokerageGroup via mail, email, telephone, automatic telephone dialing system, by artificial/pre-recorded message, or text message. By consenting, You expressly consent to receive phone calls, text messages, and email from VertexBrokerageGroup or our marketing partners regardless of whether You are on any Federal or state DNC (“Do Not Call”) and/or DNE (“Do Not Email”) list or registry. VertexBrokerageGroup does not charge You for sending or receiving text messages.
In most instances, VertexBrokerageGroup will not transfer customer information it collects to third-party marketing partners; however, in some instances, VertexBrokerageGroup does not offer any applicable products in Your state for which You qualify or VertexBrokerageGroup does not have the capacity to properly follow-up with You regarding Your inquiry. In such cases, We may share Your information with third-party marketing partners who offer products in Your state and who could better assist You. By consenting to being contacted by VertexBrokerageGroup, You are also consenting to being contacted by any third-party marketing partner who may be able to service You in a region where VertexBrokerageGroup cannot.
If You provide Your information and We contact you, or You contact Us, We may keep a record, including but not limited to telephone recordings, email logs, and chat logs, of Your interaction with Us.
Consent to be contacted by phone and email is not a condition of purchase.
In the course of using Our Services, You may also provide personal information about other people in Your household, such as their name, date of birth, and gender. This information is only used for the sole purpose of completing Your request.
Request to Change Your Information or Discontinue Use of Your Information
If Your personal information changes and You wish to correct, update, amend, or remove Your personal information, please contact Us. We may retain portions or all of Your information as needed to provide You services, comply with Our legal obligations, resolve disputes, and enforce Our agreements.
VertexBrokerageGroup Blog Entries
Any personally-identifiable information You submit in Our blog comments or forum can be read, collected, or used by other users of these forums, and could be used to send You unsolicited messages from third parties independent of VertexBrokerageGroup. We are not responsible for the personally-identifiable information You choose to submit in blog comments or forums. You can request removal of Your personal information from Our blog or community forum by contacting Us by using one of the methods above. Alternatively, if You used a third-party application to post such information, You can remove it, by either logging into the said application and removing the information or by contacting the appropriate third-party application.
Revocation
You may revoke Your consent for Us to contact You at any time. If You no longer wish to receive communications from VertexBrokerageGroup, You may revoke consent by following the instructions included in each newsletter or communication You receive, or by emailing Us at [email protected] or by sending a certified letter to:
Vertex Brokerage Group, LLC
2201 Lucien Way, Suite 400 Maitland, FL 32751
Your information will not be shared with Our affiliated marketing partners once Your consent to contact is revoked. Your revocation of consent to be contacted by VertexBrokerageGroup does not extend to communications from other parties, including Our affiliated marketing partners.
Sharing Information to Process Applications
Upon submitting an application for coverage with an insurance company using Our Site, We will disclose any information, including sensitive information such as credit card, bank information, health information, and Social Security Number, to the required parties in order to complete the application process.
If You may be eligible for the Advanced Premium Tax Credit or cost-sharing reduction subsidies offered by the federal government, We will disclose any information to the federal government, including financial, tax and household information required to determine eligibility.
Password Management and Retrieval
If You create an account with VertexBrokerageGroup, do not share any account credentials with anyone. VertexBrokerageGroup will never ask You for Your password and You should never provide Your password to anyone who asks. In the event You forget Your password or user information, please visit AskVertex.com to reset Your credentials.
Tracking Technologies
Technologies such as: cookies, beacons, tags, and scripts are used by VertexBrokerageGroup and Our partners, affiliates, or analytics and service providers. These technologies are used in analyzing trends, administering the Site, tracking users’ movements around the Site, and to gather demographic information about Our user base as a whole. We may receive reports based on the use of these technologies by these companies on an individual as well as aggregated basis.
Users can control the use of cookies at the individual browser level. If You reject cookies, You may still use Our Site, but Your ability to use some features or areas of Our Site may be limited.
As is true of most websites, We gather certain information automatically and store it in log files. This information may include internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or clickstream data.
We may combine this automatically-collected log information with other information We collect about You. We do this to improve and market goods and services We offer You, analytics, or Site functionality.
We partner with third parties to either display advertising on Our Website or to manage Our advertising on other sites. Our third-party partners may use technologies such as cookies to gather information about Your activities on this Site and other sites in order to provide You advertising based on Your browsing activities and interests. If You wish to not have this information used for the purpose of serving You interest-based ads, You may opt-out by clicking here. Please note this does not opt You out of being served ads. You will continue to receive generic ads.
How We Protect and Secure Your Information
The security of Your personal information is important to Us. When You enter sensitive information (such as a credit, health, and financial information) on Our order forms, We encrypt the transmission of that information using secure socket layer technology (SSL). If You have any questions about security on Our Website, You can contact Us at [email protected].
Chat
We use a chat feature to assist You with the general use of Our Site or insurance-related questions. If Our chat feature is offline, We will collect Your name and email address so that We may reply to Your request at a later time.
California Residents Privacy Rights
Companies that collect personally-identifiable information from California residents and disclose such information to Third Parties (including affiliated entities) for marketing purposes must, in response to a request by a consumer, either (1) provide a list detailing the categories of information shared and the entities to which such information was provided, or (2) provide a mechanism by which a consumer may opt-out of having their information shared with Third Parties.
VertexBrokerageGroup has elected the second option, and You may request that Your personally-identifiable information not be shared with Third Parties by sending Your request, including Your full name, email address, and postal address to:
Vertex Brokerage Group, LLC
2201 Lucien Way, Suite 400 Maitland, FL 32751
In accordance with California Civil Code Sec. 1789.3, California resident users are entitled to know that they may file grievances and complaints with California Department of Consumer Affairs, 400 R Street, Suite 1080, Sacramento, CA 95814; or by phone at 916-445-1254 or 800-952-5210; or by email to [email protected].
CAN-SPAM Compliance
VertexBrokerageGroup is committed to be compliant with all Federal regulations, including the Federal CAN-SPAM Act of 2003.
AskVertex.com only sends email to those of Our visitors who have “opted in” to receive these communications. Individuals “opt in” to Our email communications by voluntarily providing Us with their email address and submitting a form that acknowledges their agreement with Our Terms of Use and Privacy Policy.
You may “opt-out” of any communication from VertexBrokerageGroup at any time. Use the “unsubscribe” link at the bottom of any email You receive from AskVertex.com, and We will remove You from Our mailing list. In addition, You may contact Us at the address above and request to be removed from Our mailing list.
Occasionally, VertexBrokerageGroup will partner with a third party who may provide additional relevant email advertisements to Our consumer’s requests.
Unsubscribing from communications from VertexBrokerageGroup does not guarantee that You will no longer receive communications from Our third party partners; You must contact that third party directly.
Be advised that We cannot control the policies of Our third party partners, nor can We guarantee or represent their compliance with the CAN-SPAM Act or any other state or federal law.
Links to Other Websites
This Website may feature links to other websites owned and operated by third parties. Be advised that VertexBrokerageGroup is not responsible for the content or services of these third party sites. Privacy Policies and Terms of Use, if any, of these third-party sites may differ from VertexBrokerageGroup’s Privacy Policy and Terms of Use. We encourage You to read the Privacy Policies and Terms of Use of any website You visit.
Social Media Features and Widgets
Our Website includes social media features, such as the Facebook Like button and the Share button. These features may collect Your IP address, which page You are visiting on Our Site, and may set a cookie to enable the feature to function properly. Social media features are either hosted by a third party or hosted directly on Our Site. Your interactions with these features are governed by the privacy policy of the company providing it.
Information From Minors
VertexBrokerageGroup does not knowingly solicit or collect information from anyone under the age of 18.
Changes to This Policy
AskVertex.com reserves the right to modify this privacy policy at any time, so please review it frequently. An updated copy of this Privacy Policy will be clearly posted and accessible on this Website at all times.
Notice of Privacy Practices – Health Information
THIS NOTICE DESCRIBES HOW HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Vertex Brokerage Group, LLC (“we,” “us,” or “our”) understands that health information about you and your health care is personal, and we are committed to protecting your health information. This Notice of Privacy Practices (“Notice”) describes how we may use and disclose your health information. It also describes your rights to this health information and certain obligations we may have regarding the use and disclosure of your health information. In summary, we will:
Make sure that health information that identifies you is kept private;
Give you this Notice of our privacy practices for health information;
Notify you if you are affected by a breach of unsecured health information; and
Follow the terms of the Notice that is currently in effect.
I. HOW WE MAY USE AND DISCLOSE YOUR HEALTH INFORMATION
The following categories describe ways we may use and disclose health information:
For Health Care Operations. We may use your health information for uses necessary to run our business, such as conducting quality assessment activities, training, or arranging for legal services. For example, we may use your health information to conduct internal audits to verify proper procedures.
To Business Associates. We may share your health information with persons who provide services to us or on our behalf. For example, we may disclose your health information to companies that provide us technology, legal, and other business services.
Appointment Reminders, Test Results, Treatment Alternatives, etc. We may use your health information to contact you to remind you about appointments, inform you about test results, or advise you on treatment alternatives.
Health-Related Benefits and Services. We may use your health information to advise you of health-related benefits and services that may be of interest to you, including insurance options, provider options, educational lectures, special events, and support groups.
As Required by Law. We will disclose your health information where required by law. For example, federal law may require us to release your health information to an appropriate health oversight agency, public health authority, or attorney.
Public Health and Safety. We may use and disclose your health information to prevent or control a serious threat to the health and safety of you, others, or the public and for public health activities, such as to prevent injury. For example, California law requires us to report congenital disabilities and cases of infectious disease.
Lawsuits or Disputes. If you are involved in a lawsuit or dispute and have not waived any relevant privilege against disclosure, we may disclose your health information where we are under a court or administrative order, subpoena, or discovery request after attempting to inform you of the request.
Victims of Abuse, Neglect, or Domestic Violence. If we reasonably believe you are a victim of abuse, neglect, or domestic violence, we may disclose your health information to a governmental authority, including a social service or protective services agency, authorized by law to receive reports of such abuse, neglect, or domestic violence.
Research. We may use and share your health information for research purposes.
Military/Veterans. We may disclose your health information to military authorities if you are a member of the armed force or reserves.
II. OTHER USES AND DISCLOSURES OF YOUR HEALTH INFORMATION
Other uses and disclosures of your health information not described in this Notice will be made only with your authorization. We will obtain your written/recorded authorization for (i) most uses and disclosures of health information for marketing purposes; and (ii) disclosures that constitute a sale of health information. If you authorize us to use or disclose your health information for another purpose, you may revoke your authorization, in writing, at any time. Your revocation will be effective upon receipt but will not be effective if we or others have acted in reliance upon the authorization.
III. YOUR RIGHTS REGARDING YOUR HEALTH INFORMATION
You have the rights described below regarding the health information that we maintain about you. You must submit a written request to exercise any of these rights by contacting our Privacy Officer at the number or address below.
Right to Inspect/Obtain a Copy. You have the right to inspect and get a copy of health information about you that we maintain. This right does not apply to psychotherapy notes and certain other information. We may charge you a reasonable cost-based fee to cover copying, postage, or preparation of a summary and may deny your request in certain circumstances.
Right to Amend. If you believe the health information we created for you is inaccurate or incomplete, you may ask us to amend it. You must provide a reason for your request. We may deny your request if you ask to amend information that: (i) we did not create (unless the person or entity that created the information is not available to make the amendment); (ii) is not part of the health information we maintain; (iii) is not part of the information you are permitted by law to inspect and copy; or (iv) is accurate and complete.
Right to Accounting of Disclosures. You have the right to ask for a list or “accounting” of disclosures we have made of your health information. We are not required to list all disclosures, such as those you authorized or disclosures made for treatment, payment, health care operations, and certain other purposes. You must state a time period, which may not be longer than six years. You may obtain one accounting in a 12-month period for free; we may charge you a reasonable fee for additional accountings of disclosures.
Right to Request Restrictions. You have the right to request a restriction or limit on how we use or disclose your health information. You must be specific in your request for restriction. We are not required to comply with your request, except when you request that we restrict disclosure of your health information to a health plan for a health care item or service for which you have paid out-of-pocket in full, and the disclosure is to carry out payment or health care operations, and not otherwise required by law.
Right to Request Confidential Communications. You have the right to request, in writing, that we contact you about any health issues in a certain way, such as by mail or at alternative locations. You must specify how or where you wish to be contacted; we will try to accommodate reasonable requests.
Right to a Copy of This Notice. You have the right to a paper or electronic copy of this Notice, which is on our mobile application.
IV. CHANGES TO OUR PRIVACY PRACTICES
We reserve the right to change our privacy practices and update this Notice accordingly. We reserve the right to make the revised or changed Notice effective for all your health information, even if created before the Notice change. We will post any revised Notices on our mobile application and website.
V. COMPLAINTS
You may file a complaint with our Privacy Officer if you believe any of your privacy rights have been violated. You may also file a complaint with the Office for Civil Rights of the U.S. Department of Health and Human Services Rights by sending a letter to Centralized Case Management Operations, U.S. Department of Health and Human Services, 200 Independence Avenue, S.W., Room 509F HHH Bldg., Washington, D.C. 20201, or via fax, email or the OCR Complaint Portal, available at https://www.hhs.gov/hipaa/filing-a-complaint/complaint-process/index.html. We will not take any action against you for filing a complaint.
VI. CONTACT INFORMATION
You may contact us about our privacy practices by writing to our Privacy Officer at
Attn:
Vertex Brokerage Group
Legal Department
2201 Lucien Way, Suite 400
Maitland, FL 32751
This Notice is effective as of 1st day of October, 2023.
© 2024 Vertex Brokerage | Privacy Policy
This site is owned and operated by Vertex Brokerage Group, LLC. We do not offer every plan available in your area. Please contact
Medicare.gov, 1–800–MEDICARE, or your local State Health Insurance Program to get information on all of your options. (TTY users should call 1-877-486-2048), 24 hours a day/7 days a week to get information on all of your options.
© 2024 Vertex Brokerage | Privacy Policy
This site is owned and operated by Vertex Brokerage Group, LLC. We do not offer every plan available in your area. Please contact
Medicare.gov, 1–800–MEDICARE, or your local State Health Insurance Program to get information on all of your options. (TTY users should call 1-877-486-2048), 24 hours a day/7 days a week to get information on all of your options.